How To Estimate And Reduce Printing Costs?

Printing is an essential part of every business. Small, medium, and large, every business needs to print on a daily basis.

Mostly, the printing expenses are seen as uncontrollable. Organizations think it is not possible to reduce printing costs. But, that’s actually not true.

Every small and big printing task can be monitored and your annual expenses can be reduced. To do so, first of all, you need to estimate your printing costs.

Why is it necessary to determine printing costs?

It is believed that if you own a printer, printing is inexpensive, which is not true. A single print might cost less, but printing anything and everything can lead to extra expenses that can be avoided.

Determining printing costs helps you set a budget for printing. You can limit the number of prints, be mindful of cartridges, and treat your printer better.

Step By Step Guide To Calculate Cost-Per-Print

It is believed that if you own a printer, printing is inexpensive, which is not true. A single print might cost less, but printing anything and everything can lead to extra expenses that can be avoided.

Determining printing costs helps you set a budget for printing. You can limit the number of prints, be mindful of cartridges, and treat your printer better. 

Step By Step Guide To Calculate Cost-Per-Print

Calculating printing costs has no science, but a little maths. Below are the simple steps to help you calculate printing costs.

• First of all, check out your printer model and cartridge model. You will find this information on the device itself.
• Visit the manufacturer’s website and check the yield of the cartridge model. If you are doing both color and black and white printing, check the yield of both.
• Find out the price of each ink and toner cartridge. The prices can be easily checked on the manufacturer’s website. You can also ask your accounting department or check the invoice for the same.
• Divide the toner cost with page yield and you will have your cost per print.
• For more accurate results you can calculate the page yield yourself by tracking the number of prints it produced for you.
• For color printing, the cost per print depends on all the colors. Divide the cost of one cartridge with page yield and multiply the result with the number of colored cartridges. Now add the cost of black and white printing to it and you will have the final result.

Take Note Of Additional Expenses

Apart from printers, ink cartridges, and paper, some extra costs are always overlooked. Consider them too.

• Acquisition cost if you have rented the device.
• The expense of drying supplies.
• Maintenance charges.
• The extra costs due to old technology.
• Time spent by your employees.

Some Cost-Saving Tricks To Make Efficient Use Of Print Supplies

You need to take some real steps to reduce costs. Here is what you can do.

• Check default settings and set them for efficient outcomes.
• Print only when necessary. It is not only costing you money but nature as well.
• Don’t hoard too many print machines. The more the availability, the more will be wastage.
• Make use of tracking services to see what you have been printing and how you can control that.
• Hire managed print services to remove the burden of monitoring off your shoulder. However, discuss thoroughly before making any such contracts.

So, this is how you can calculate, monitor, and reduce your printing costs. If you still have doubts regarding anything, get a free consultation from our team.

Why do you select HouseOfToners from your next OEM printers’ ink and cartridges shopping?

HouseOfToners.com has provided premium quality remanufactured and compatible ink and toner cartridges to the public at wholesale prices!